About the Business:
Al-Futtaim is regarded as a pioneer in the Gulf region's Automotive industry and encompasses every aspect of the Automotive business; from passenger and commercial vehicles and construction equipment sales and service, to used car sales and rental and leasing. The Automotive Division is currently embarking on an aggressive 5 years expansion plan.
About the Job:
To provide high-level, confidential and extensive support to the General Manager - Business Excellence which will require a total understanding of the role, objectives and responsibilities of the Business Area and a thorough knowledge of the Group structure, policies and activities.
Key accountabilities:
* Support to General Manager - Business Excellence
* In all instances, the Administrative Assistant (AA) should divert as much of the routine/less complex matters as possible away from the General Manager thereby leaving him free to concentrate on business critical matters.
* In all matters ensure that the General Manager's preferred style and wishes are conveyed clearly and concisely
* Anticipate the needs of the General Manager and act accordingly.
* Calendar
* Independent management of the diary of Senior Management which includes scheduling/rescheduling appointments. Ensuring the General Manager is always in the correct place on time with all relevant papers, research, and information for meetings.
* Arrange interviews for candidates with the General Manager and other key managers and gather interview feedback.
* Meetings
* Organise a wide range of meetings, functions, lunches, conferences etc, both at internal and external venues which may involve influential contacts overseas. Liaise with internal/external contacts, visiting and vetting locations, agreeing dates, menus, prices etc.
* Compile agendas, prepare briefs, circulate papers for meetings.
* Assist General Manager in the preparation of presentation materials.
* Administration
* Initiate and maintain a first class filing system
* Undertake a wide variety of administrative duties, e.g. record keeping, maintaining budget figures, expenses etc.
* Travel
* Responsibility for booking all travel arrangements and accommodation, planning full itineraries, where necessary arranging travel facilities, visas, medical requirements, etc for the General Manager - Business Excellence and any senior members in his team
* Communication
* E-mail
* Receive incoming mail (both hard copy and email) - open, read and decide which items need to be prioritized and dealt with.
* Monitor incoming correspondence (both hard copy and email) and reports - highlighting pertinent items or issues, prioritizing, and where appropriate making recommendations for action.
* Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
* Transcribe from dictation correspondence, reports and other sensitive and confidential material
* Act as the main reference point both in the presence and absence of the General Manager. Respond and help to resolve any inquiries and requests
* Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed
* Handle confidential information in a professional and discreet manner.
تفاصيل الوظيفة
| 2012-10-17 | تاريخ الإعلان عنها: |
| الإمارات العربية المتحدة | منطقة الوظيفة: |
| غيرذلك | الدور الوظيفي: |
| سيارات | قطاع الشركة: |
المرشح المفضل
| متوسط الخبرة | المستوى المهني: |
تقدم الآن - وظائف في الامارات - وظائف في أبو ظبي, الإمارات العربية المتحدة - وظائف في دبي, الإمارات العربية المتحدة - بحث عن جميع الوظائف